Casual Administrative Assistant/Receptionist 

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Aakom-Kiyii Health Services

Job Title: Casual Administrative Assistant/Receptionist 

Department: Aakom-Kiyii Health Services 

Classification: Casual – On Call 

Location: Brocket, AB 

Reports to: Health Director 

Shift: As required  

 

General Description  

 

The Administrative Assistant/Receptionist serves as the first point of contact for visitors, clients, and staff at Aakom-Kiyii Health Services (AKHS), providing a welcoming and professional reception experience. This role supports the day-to-day administrative operations by providing general information, coordinating office supplies, and maintaining organized documentation. The Administrative Assistant/Receptionist uses various office tools and technologies to complete tasks with sensitivity, tact, and diplomacy at all times. 

 

Duties include (but are not limited to): 

 

  • Greet and assist visitors, clients, and staff in a respectful and professional manner at the front desk. 
  • Answer and direct phone calls, emails, and inquiries. 
  • Provide general information or refer to appropriate staff as needed. 
  • Maintain the cleanliness and presentation of the reception area and front office space. 
  • Handle incoming and outgoing mail, packages, and courier deliveries. 
  • Monitor office supply inventory and place orders as needed. 
  • Schedule maintenance for office equipment. 
  • Maintain visitor sign-in procedures and support security protocols. 
  • Prepare, copy, file, and organize documents for distribution, mailing, and administrative use. 
  • Handle sensitive information with discretion, maintaining strict confidentiality and professionalism at all times. 
  • Support internal communication by tracking staff availability and departmental movement. 
  • Provide clerical support such as filing, photocopying, collating, faxing, etc.  

  

Required Qualifications 

 

  • Certificate or Diploma in office administration, business administration, or a related field is required. 
  • Additional training in public health is an asset. 
  • Minimum of 2 years of experience in an administrative or reception role.  

 

Preferred Experience and Skills 

 

  • Strong phone etiquette and interpersonal communication skills. 
  • Understanding of administrative procedures, document management, and professional communication. 
  • Familiarity with Microsoft 365 applications and standard office equipment.  
  • Understanding of confidentiality requirements. 
  • Familiarity with Piikani Nation governance, culture, and language is an asset. 

 

Working Conditions 

 

  • Office hours: Monday–Friday, 8:30 AM–4:30 PM. 
  • Primarily office-based work with occasional travel. 
  • Fast-paced environment requiring adaptability and the ability to manage confidential information.
     

Application MUST include: Cover Letter and Resume 

  

  

Applicants will be required to provide the following documents with conducting background Checks: Degree and other certificates, Driver’s License, Recent Intervention and Criminal Record Check 

  

  

*DEADLINE: Competition will remain open until a suitable candidate is found*

To apply for this job email your details to HR@akhealthservices.ca.